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📘 Step-by-step guide

How to Use Excel to PDF – Complete Guide

Turn your Excel sheets into a PDF. Choose the sheets, paper size and how wide sheets fit. Your file never leaves your device.

⏱ 2 min read🛠 PDF Tools🔒 Free · Works on your device
🚀 Open Excel to PDF

⚡ Quick answer

A PDF is the best way to share or print a spreadsheet, because it looks the same everywhere.

Open Excel to PDF, follow the steps below, and you are done in a minute or two. No sign-in is needed.

📋 How to use Excel to PDF – step by step

  1. Upload your Excel file (.xlsx) by clicking or dragging it into the upload area
  2. Choose which sheets you want
  3. Choose paper size, direction, and whether wide sheets are fitted to the page width
  4. Click "Convert to PDF". The PDF downloads automatically

💡 Why use this tool?

You do not need Microsoft Excel to make the PDF. It works in your browser, with no installing and no sign-up.

Your spreadsheet stays on your own device. Nothing is sent to a server, so private accounts and lists are safe.

✨ Features at a glance

  • Reads .xlsx files and shows the values, as they are formatted in Excel
  • Number, percent, currency and date formats
  • Fonts, bold, italic, colours, fills and borders
  • Merged cells
  • Column widths and row heights
  • Choose one or many sheets
  • Fit all columns on one page width, or real size
  • A4, Letter, Legal, A3 or A5, portrait or landscape
  • Gridlines, sheet name and page numbers are optional
  • Hidden rows, columns and sheets are left out
  • Hidden text layer so English text can be searched
  • No upload and no sign-up
  • Free to use

🎯 Helpful tips

  • Keep a copy of your original file. Work on the copy so you can always go back.
  • Check the result by opening it once before you send it to someone.
  • Large or scanned files may take a little longer. Keep the tab open until the download starts.

❓ Frequently asked questions

Is my file uploaded to a server?

No. Everything happens inside your browser. Your Excel file never leaves your device.

Are formulas calculated?

The tool shows the last saved value of every formula, exactly as Excel stored it. If the file was never opened in Excel, formula cells may be empty.

Are charts and pictures included?

No. Only the cells are converted. Charts, pictures and shapes are left out.

My columns are cut at the side. What should I do?

Choose "Fit all columns on one page width", or choose Landscape, or a bigger paper size.

Does it work with old .xls files?

No. Open the file in Excel or LibreOffice and save it as .xlsx first.

Does it work on a password protected file?

No. Remove the password in Excel first.

Is it free?

Yes, this tool is completely free to use.

Ready to try it?

Excel to PDF is free and your files stay on your device.

🚀 Open Excel to PDF